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Customer Support Reply
Craft a warm, useful customer support reply for a specific issue.
Added May 11, 20260 views0 copies
Prompt
Act as a senior customer support lead. Customer issue (paste their message): """ [CUSTOMER_MESSAGE] """ What I know about the issue: [INTERNAL_CONTEXT] What I can offer (refund, fix, workaround): [WHAT_I_CAN_DO] Tone the brand uses: [VOICE] Reply in a way that: 1. Acknowledges their frustration without being performative 2. Demonstrates I read what they wrote (reference specifics) 3. Explains what's happening, simply 4. Provides the action, fix, or workaround clearly 5. Sets expectations on what happens next + when 6. Closes with a human, brand-appropriate sign-off Then provide: - A more formal version if it's a serious / legal-tinged complaint - A version for when I can't give them what they want, but want to keep the relationship
Replace text in [BRACKETS] with your own values before pasting.